Job Opportunities

Current Openings

Database Coordinator and Executive Assistant 

Reports To:

Executive Director and CEO

Job Summary:

The Long Beach Public Library Foundation seeks a full-time Database Coordinator and Executive Assistant to support our organization. The role involves managing our donor database, ensuring data accuracy, and providing high-level administrative support to the Executive and CEO. The ideal candidate is detail-oriented, organized, and can manage various tasks in a fast-paced environment.

Responsibilities:
  1. Database Management, Function Support and Reporting
  • Maintain and update the organization’s donor database with accuracy and attention to detail
  • Enter new donor and gift information, update records, and ensure data integrity
  • Process credit card donations and approve and process gift batches in the donor database
  • Generate reports and analyze donor data to support fundraising activities (campaign performance, ad hoc giving reports, etc.)
  • Generate mailing lists and donor honor rolls
  • Manage donor acknowledgment letter process
  • Serve as the donor database lead, e.g., team training and user access, researching solutions and improved functionality, and data uploads

2. Administrative Support

  • Manage the Executive Director/CEO’s calendar, scheduling appointments and coordinating meetings
  • Prepare and distribute correspondence, reports, and presentations on behalf of the Executive Director/CEO
  • Coordinate travel arrangements and prepare expense reports
  • Serve as a primary point of contact for internal and external stakeholders, including board members, donors, and partners
  • Assist with event planning and coordination for organizational activities
Qualifications:
  • A minimum of two years of experience with donor database programs, preferably in Raisers Edge and administrative support.
  • Strong attention to detail and commitment to data accuracy and integrity
  • Proficiency in database management tools, software, and MS Office suite
  • Excellent written and verbal communication skills with a professional demeanor
  • Ability to manage sensitive information with discretion and maintain confidentiality
  • Strong organizational and time management skills to manage multiple responsibilities effectively
  • Familiarity with nonprofit fundraising and donor management is a plus
About the Position:

This position requires a commitment to supporting the organization’s mission and a willingness to contribute to its growth and success. The above job description outlines the primary responsibilities of the role.

Compensation:

  • Annual Salary: $50,000-$52,000, commensurate with experience
  • Status: Full-time, non-exempt position. 40 hours per week.
  • Benefits: Comprehensive health, dental, and vision insurance.
  • Retirement Plan: Simple IRA with a 3% employer match.
  • Work-Life Balance: Generous paid time off and flexible working arrangements.
  • Professional Development: Opportunities for training and advancement.
To Apply:

If you meet the qualifications and are excited about making a meaningful difference in our community, please submit your résumé, cover letter, and references to Veronica Garcia Davalos at info@LBPLfoundation.org. We will accept résumés until January 3, 2025. No phone calls, please.

The Long Beach Public Library Foundation acknowledges that equal opportunity for all people is a fundamental human value. Each employee will be considered based on individual ability and merit without regard to race, color, age, religion, national origin, disability, sexual orientation, gender, or marital status..

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